Private Events and Kid’s Parties

Parties at Baxter Bar and Arcade are so much fun! While we love throwing private events, we have come to learn the importance of fair and transparent rules and invoicing. We must strike a balance between what’s good for both the customer and the business.

To that end, if you have rented us out before, please note that our pricing and hours are changing in 2020. While the rental price is not necessarily going “up“, we are going to become more strict about how we are rented, and the minimum hours that we are rentable. This is to ensure that our regular business sales are not negatively affected due to a private event. Thanks in advance for your understanding.

Here are guidelines for how parties work at the Baxter:

  • We are available for rental Monday-Saturday. We do not rent out Sunday
  • Guests must be 18 or older, and must present a valid ID if they wish to drink
  • Our capacity is 200 persons
  • We are rentable “by-the-hour” from 2PM until 8PM on the above mentioned days for $300 per hour. Perks or amenities like free-play can be added for an additional fee during the invoicing process
  • For events after 8PM, we require a total private rental for the rest of the evening. The rental price for each night varies, based on the day of the week. However, each price includes free-play on the arcades, all staffing/security costs, and a house DJ. If you wish to provide your own entertainment, then we can subtract the cost of a DJ out during the invoicing process
  • Please note that the rental price does not include any alcohol or gratuity on the alcohol tab. The bartenders are paid a variable base pay for private events, depending on the day of the week, but tips are always appreciated and will ensure stellar service
  • Lastly, if you are renting us for the evening, you do not have to begin your event at 8PM. Also, you are not expected to stay until 2AM. However, the space will be available to you during those hours. Should the event end prior to 2AM, we will close the bar and arcade for the remainder of the night
  • Here are the evening rental prices for each night, including free play, door staff, game staff, security staff, and DJ:
  • Monday: $1800
  • Tuesday: $2100
  • Wednesday: $2400
  • Thursday: $3000
  • Friday: $3500
  • Saturday: $4000
  • Additionally, you may cater food for your event. We will provide tables and waste receptacles, but the caterer must provide everything else needed for dining, including table cloths, cutlery, napkins, and plates

If these guidelines seem amenable to you, and you would like to book a date, then please contact Nick Stroud through the Baxter business page on Facebook. Or, call 919-869-7486 and leave a message.